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Kingdom Administrative Retreat

September 27, 2013 to September 29, 2013
Glymm Mere

Olympia, Tumwater & Lacey, WA

Autocrat: Francisca de Montoya device5727OP



Greetings Seneschals & Exchequers of An Tir!

Does a properly completed form fill you with glee? Does a balanced event budget form have you walking on air? Does 100% reporting cause you to weep with joy? Well then we have *just* the weekend for YOU! Join your fellow Admin Geeks for a weekend of classes, questions, answers and camaraderie. Lodgings are on-site and meals are provided so you can focus on the information being presented.

Check in will begin at 2pm on Friday and a light evening meal will be available. There will also be a nice, cozy area in the main lodge for Friday night socializing. Attendance is by pre-registration only, please note: since meals are being provided there is a place on your pre-reg form for dietary restrictions. You will receive confirmation via email when your form has been received.

Please bring your own bedding. The site is a youth camp so the sleeping arrangements are dorm-style and the beds are single bunks. If you would like specific bunk mates, please include that on your registration form and we will do our best to accommodate.

****This is a garb event. Please join us in your medieval clothing for the weekend.****

Dates: September 27th-29th, 2013

Cost: $80/person- Branches may cover the cost for their Seneschal and Exchequer

Pre-reg form is available at:



Gate opens at 2:00 pm

The Dining Hall will be open with a light dinner vailable from 5:00pm- late evening: soups, salad, bread

The Main Lodge will be open and available for socializing from 3pm-late evening

Saturday- Exchequers

7:00am-8:30am... Dining Hall open for breakfast

8:45-9:00 Introductions

9:00-12:00 Report dissection

                     Transactions & Categories


                     Bank reconciliation

                     Voided & bad checks


12:00-1:00 - Lunch

1:00-5:00 - Money as a tool - To spend or to save

                     Financial committees & policies


                     Event accounting & Cash procedures

Sunday- Exchequers

9-11:00 - Wrap up questions and book reviews

Saturday evening is as the Seneschals, we are doing a joint thing

Saturday- Seneschals

7:00am-8:30am... Dining Hall open for breakfast

8:45am... Introductions (Main Lodge)

9:00am- 11:00am... Forms, Forms & E-forms

11:00am-12:00pm... Financial Policy for Seneschals

12:00pm- 1:00pm... Resources & Seneschal's Handbook

12:00pm-2:00pm... Dining Hal open for lunch (in case the Exchequers break earlier)

2:00pm- 4:00pm... BAMMO & De-escalation

4:00pm- 5:00pm... 'You're not the boss of me' or What is a Seneschal?

5:00pm- 6:30pm... Dining Hall open for Dinner

6:30- ???... Myths & Legends

*Forms, Forms & E-forms: will cover Crier Submissions, Warranting, Reporting and other forms of...ummm...forms

*Financial Policy for Seneschals: an overview of financial policies of which Seneschals should be aware

*Resources & Seneschal's Handbook: where answers to many of the questions you are asked, or may have yourself can be found

*BAMMO & De-Escalation: how to deal with various emergencies, incidents & issues- and the individuals that go with them

*'Your not the boss of me or What is a Seneschal?: duties and responsibilities, separation and combination of legal & game sides

*Myths and Legends: a round table discussion of many topics based on the issues Seneschals have faced- bring your stories, questions and challenges

Sunday- Seneschals

7:00am- 8:45am... Dining Hall open for breakfast

9:00am- 11:00am... Wrap up, final questions etc

Menus (other options available as needed):


Breakfast- quiche (a variety), pancakes, fruit, biscuits, bacon, sausage

Lunch- sandwich bar, chips, salads, desserts (lemon bars & cookies)

Dinner- roasts (beef, pork- possibly lamb), roasted vegetables, breads, cherry pie, cupcakes


Breakfast- made to order omelets, toast, fruit, oatmeal, bacon, sausage


Gwinwood Conference Center

6015 30th Ave SE

Lacey, WA 98503

Event Steward: Baroness Francisca de Montoya-, (360) 704-9707

Deputy Event Steward: HL Muireann inghean ui Rodain-, (360) 581-5941


Site Info:
Name: Gwinwood Conference Center
6015 30th Avenue SE
Lacey, WA 98503

Directions to Site:

Last Event's Directions:

Directions: From the North: Take I-5 to exit 109 Martin Way. Turn right on Martin Way. Follow directions below.

From the South: Take I-5 North to Exit 109 Martin Way and turn left onto Martin Way. Follow directions below.

From either direction: Take a left onto College Street. Turn left on Lacey Blvd (One Way). Turn right on Ruddell Rd. Turn left on 25th Ave. Turn right on Hicks Lake Dr. Follow to end and turn left onto 30th Ave. Gwinwood is at the end of 30th Ave on the right.

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