The An Tir Handbook, 3rd Edition, May XXXIII/1998
Structure of the S.C.A.
The Society for Creative Anachronism has two aspects: modern and medieval.
The modern aspect is a California not-for-profit corporation and is governed by a Board of Directors. The Board of Directors of the S.C.A. is legally responsible for everything that happens within the Society. Working directly below the Board of Directors are the Society Officers. They are responsible for the activities throughout the Society that fall within their domain; e.g., the Society Seneschal is responsible for all seneschal activities in the Society; the Society Exchequer is responsible for all of the Exchequer activities etc.
In the medieval aspect of the S.C.A., a King and Queen are the heads of each Kingdom. The Royalty between Kingdoms consider each other "cousins" but usually work independently within their respective Kingdoms.
Working closely with the Crown are a group of civil servants who administer to the modern needs of the Kingdom. In An Tir there are three levels of administration: the kingdom level, the principality/regional level and the local branch level. Each level has it's own group of civil servants who are responsible to their counterparts the next level up.
The Board of Directors generally prefers to leave making the medieval decisions to the Kingdoms.
Just as the S.C.A. is split into modern and medieval aspects, so is An Tir. While the King and Queen are primarily concerned with the medieval aspect, they work very closely with the Kingdom Seneschal, whose primary concern is the modern aspect.
The Greater Officers of State in An Tir have modern and medieval duties which vary according to the Office. Each of the Lesser Officers of State report directly to a Greater Officer, and the Greater Officers report to the Crown, the Seneschal and their Society superiors.
The Greater Officers include: Seneschal, the Black Lion Principal Herald, the Earl Marshall, the Minister of Arts & Sciences, the Chancellor of the Exchequer (treasurer), the Chronicler, the Constable, the Chirurgeon and the Chatelaine. The Lesser Officers are: The Kingdom Calendar, the Chief Scribe, the Royal Archer, the Kingdom Rapier Marshal, The Warlord of An Tir, the Minister of the Lists, the Royal Equestrian, the Gamesmaster, the Royal Bard, the Royal Chamberlain, the Fund raiser, the Grete Boke, The Crier Editor-In-Chief, the Minister of the Water Bearers, the Preceptor of the College of Pages, and the Kingdom Pied Piper.
On levels below Kingdom or Principality the distinction between Great and Lesser Officers is not usually as significant and many local branches make no distinction between the two. Local branches may have offices that do not have a kingdom counterpart. e.g. Branch librarian, demo coordinator, dragon pool (car pool) coordinator, etc. In these cases the officers generally report to the branch seneschal.
The duties of all officers are listed in Kingdom Law, Article IV.B.
In An Tir, a system of contingency or "Drop-Dead" deputies is in force. The reasoning behind this is that should an officer drop dead tomorrow, there will be someone in place to carry on in the officer’s place. This ensures the smooth running of the Kingdom. In many cases, the drop-dead deputy is the officer’s replacement and is already in the process of being trained to take over the office. This is particularly important in case of the Greater Officers, but is valuable in all offices within the Kingdom. Indeed, the training of successors is essential to the smooth administration of the Kingdom, and as such is one of the most important duties an officer can perform.
Additionally, each and every officer in the Kingdom has a variety of official and unofficial duties to perform. For instance, in all warranted offices, a Job Acceptance/Change of Officer form and proof of membership must be provided to the appropriate superior as soon as possible so that a warrant can be issued. All officers in the Kingdom at all levels are expected to not only promote activities in their area of endeavor, but to teach the populace whenever the opportunity presents itself. Most offices carry with them financial and property concerns, and each officer is expected to stay in compliance with Kingdom Financial Policy. All property of the office should be carefully maintained and returned to the appropriate superior and/or successor upon changing of office.
Good communication is always desired, no matter the level of administration. All officers need to keep their superiors and subordinates informed as to their address, phone number, etc. as well as any other noteworthy changes that take place. This is considered to be part and parcel of our continued goal of treating everyone in the Society with courtesy and fairness. The Kingdom grievance procedure as outlined in Kingdom Law Article IX.D is encouraged should conflicts arise at any and all levels, and officers should be prepared to be a roll model for other members in using this procedure.
By Kingdom Law all branch officers must be at least 18 years of age.
Generally speaking, Kingdom Officers have a huge job, with many parts. They are to supervise, co-ordinate and teach their Principality and Regional Deputies as well as their subordinate officers. They must keep the Kingdom Seneschal informed of activities in their area of responsibility. They are charged with seeing to the warranting of each subordinate with each Crown, and for removing a subordinate should the subordinate fail to perform their duties. They must prepare and submit an annual budget for their office. They must attend the four major Crown Events each year, and give a report at the Curia meetings held there. They must be in fealty to the Crown.
Principality and regional officers are expected to act as an interface between the branch and Kingdom officers. They are a resource for the local branch officers, and use their knowledge of the office to help new officers learn their duties.
The Principality Officers have additional duties. They include warranting of officers within their area of responsibility in their Principality, and being in fealty with the Coronet of their Principality.
Kingdom level office vacancies are listed in the Royal Summons section of The Crier. Office vacancies are sometimes listed in the Kingdom Officer reports in that publication as well. The Crier is an invaluable resource for anyone interested in serving in an office at any level. At the principality and local levels office vacancies are usually listed in the associated newsletter.
The decision as to who will be selected for a position belongs to the Crown and the respective Kingdom Officer (except in Principalities where the decision belongs to the Principality Coronet and the respective Kingdom Officer). Normally the Kingdom Officer makes a recommendation to the Crown or Coronet and the decision is made by the Crown or Coronet. In the majority of cases the Crown or Coronet will follow the recommendation of the Kingdom Officer.
The process by which a local branch selects someone to recommend to the Kingdom Officer as their choice for a local officer varies significantly throughout the Kingdom. The important thing is that the decision be reached through consensus within the branch. To apply for any position in the Kingdom, send a modern resume, an S.C.A. resume, proof of membership and a cover letter to the person currently filling the position, their superior, and to the appropriate royalty.
When you have been chosen to become an officer you need to submit a Job Acceptance Form/Change of Officer and proof of membership to the appropriate Kingdom Officer so that you may be warranted. The form is found in the back of this handbook.
The Kingdom of An Tir has a unified reporting schedule. There may be some minor variation and some Kingdom Officers may require additional reports.
Branch Officer Reports---Due by the 1st of February, May, August and November.
Principality/Regional Officer Reports---Due by the 1st of March, June, September and December.
Kingdom Lesser Officers---Due by the Fifteenth of March, June, September and December. All Kingdom Officers report at all Curias. A written synopsis of their oral report must be submitted one week prior to each Curia. Kingdom Lesser Officers also report to Their Royal Highnesses one month prior to each Coronation. Lesser Kingdom Officers also report when requested by the Crown or their Society superior.
Kingdom Great Officers report by the First of April, July, October and January. They must also report as directed by the Crown and their Society superior. All Kingdom Officers report at each Curia; a written synopsis of their oral report must be submitted one week prior. They also report to Their Royal Highnesses one month prior to each Coronation.
NOTE: All Exchequers report 15 days earlier than shown above to comply with modern reporting requirements.
Landed Barons and Baronesses Reports---Due one month before each Coronation.
Royal Patrons---Due one month before each Coronation.
Principality Royalty---Due at each Coronation.
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