Equestrian Insurance is required anytime you have horses present at an official SCA function. An SCA function is defined as any activity held under the auspices of the Society for Creative Anachronism, which is published in a local or kingdom newsletter, or is included on the kingdom calendar. Examples include but are not limited to:
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- Mounted Practices
- Camping events.....
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NOTE TO AUTOCRATS:
Notification of an Equestrian Event and payment of fees (for the SCA Equestrian Insurance Binder) must be submitted to SCA Corporate Office a minimum of thirty days prior to any event at which any equine will be present.
Furthermore, if the certificate is needed prior to the event, then the insurance must be ordered at lest 30 days in advance of that date to avoid the late fee. The Autocrat is responsible for said notification and payment of fees.
The time lines listed reflect when the insurance should be "ordered". The actual certificate must be received prior to the event. It is also advisable to contact the SCA Corporate Office to ensure your request has been received in time.
Be sure to send a copy of your request for equestrian insurance activation to the Royal Equestrian at the time of submission.
NOTE TO EMIC's:
Currently, we require the EMIC to contact the Autocrat (or Equestrian Autocrat) a
minimum of 45 days prior to an event
to check if the SCA Equestrian Insurance Binder has been requested yet. The EMIC then lets the Royal Equestrian know if this has been done. This helps ensure the Autocrat is aware of the requirement for insurance and let's them know about possible late fees if it is not taken care of in time.
In order to facilitate prompt response when ordering insurance certificates; please follow the steps outlined below. Please allow 30 (thirty) days for completion of your request. Always include your legal name and daytime phone number.
HOW TO:
USE A SEPARATE SHEET OF PAPER FOR REQUIRED INFORMATION & THE FORMAT LISTED BELOW ONLY.
- Name & Physical address of the site.
- Beginning and ending dates & times of the event. For multiple dates, please list out all the dates.
- Certificate Holder's Name & Address - (This is not your local group - it is the Church, Park's Dept., etc. who is requesting that they be furnished a certificate).
- Additional Insured wording - the exact
wording that the certificate holder wishes to appear on the certificate. They will provide you with the wording.
- Fax Number (if applicable)
- Routing Name for Fax (if applicable)
- Event Coordinator: Name and Daytime Phone Number
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ORDERING FEES:
General Liability Policy & International Policy:
If there is to be named "additional insured", the fee is $50.00. If "additional insured" is not requested, the certificate is free. FEE MUST BE RECEIVED WITH REQUEST. PROCESSING WILL NOT BEGIN UNTIL FEE HAS BEEN RECEIVED.
Equestrian Policy:
Each time the Equestrian Policy is activated, whether there is "additional insured" or not, the fee is $50.00. FEE MUST BE RECEIVED WITH REQUEST. PROCESSING WILL NOT BEGIN UNTIL FEE HAS BEEN RECEIVED.
Late Fee:
If the 30 (thirty)
day ordering period is not adhered to, there will be a $100.00
late ordering fee charged. Occasionally, the site will delay requesting a certificate and the fee may be waived by providing the Corporate Office with a letter from the site owner (on letterhead) detailing the cause of the delay. However, the late fee will need to be paid with the certificate fee, and will be refunded after the Site Owner's letter has been reviewed.
Please send payment made out to SCA, Inc., in the amount of $50
to:
Society for Creative Anachronism, Inc.
PO Box 360789
Milpitas, CA 95036-0789 |
Payment will also be accepted via email & fax. Please send your request & payment (Visa/MC only) to: Patricia@sca.org
or fax to 408-263-0641.
Updated requirements (04/21/03) available at SCA website http://www.sca.org/docs/insurancecert.pdf
and a clarifiction
of the specific equestrian insurance requirements.
This page last updated: 04/22/2005
